Administrative Manager

ITNMemphis™, an innovative non-profit with the mission to provide affordable, dignified, personal transportation to seniors and the visually impaired. ITNMemphis is a local affiliate of ITNAmerica a national non-profit with over 20 years of experience.

Position Summary

The Administrative Manager has overall responsibility for future and economic sustainability of the senior transportation service under the guidance of the Board of Directors. His/her primary responsibilities include grant writing, fundraising, public relations and community outreach, operations and financial management, and Board development.

Responsibilities:

Fundraising and Community Outreach

  1. Assure that long- and short-term fundraising program development and goals are established and met, including but not limited to the Annual Appeal, the Adult Child Membership Campaign, grant writing, planned giving, community relationships, and any other campaigns or outreach efforts.
  2. Build community relations with corporations, businesses and sponsorships that want to invest in solving the critical social issue of providing transportation to seniors and the visually impaired.

 

General Administration and Governance

  1. Recruit, engage, orient and develop the Board of Directors and Advisory Committee.
  2. Schedule and staff all meetings of the Board of Directors.
  3. File or renew all annual reports or licenses with the State of Tennessee and any other responsibilities as described in the ITNMemphis by-laws.
  4. Serve as Ex-officio member on the ITNMemphis Board of Directors.
  5. Carry out all policies set by the Board of Directors pertaining to the ITNMemphis operation, including human resources policies, employee training, and compliance with all relevant local, state and federal workplace policies.
  6. Adhere to all of ITNMemphis and ITNAmerica policies and procedures as presented in the ITN Affiliation Agreement.
  7. Accept and complete other tasks as assigned by the Board of Directors.
  8. Support ITNAmerica™ research efforts.

 

Volunteer Management

  1. In conjunction with ITNMemphis staff manage all aspects of the volunteer program, including recruitment, training, rewarding and scheduling.
  2. In conjunction with ITNMemphis staff recruit volunteers on an on-going basis through public speaking, public service announcements or other similar forms of community outreach.

 

Marketing and Communications

  1. Produce and disseminate press releases, fundraising letters, public service announcements and all social and traditional media activities. Previous experience with Social media

(Facebook, Google+), Microblogging (Twitter, Tumblr), Photo sharing ((Instagram, Snapchat), Video sharing (YouTube, Pinterest) etc. desired. Produce the local quarterly newsletter and updates to the ITNMemphis website.  Approval for all traditional media drafts should be run through the ITNAmerica Marketing department.

  1. Implement all ITNAmerica marketing programs (such as Ride & Shop, Healthy Miles, and car donation and car trade), innovative payment plans, and local public relations and media connections.

 

 

Operations and Finance

  1. Efficiently manage the resources of the corporation so there is a sustainable balance of revenue from fares, rides from volunteers, grants and fundraising dollars to cover expenditures.
  2. Supervise ITNMemphis staff to organize and maintain records of all ITNMemphis business in the community, including membership, customers, business contacts, adult children and family connections, and all relationships through Community Outreach Programs, including the newsletter, web page and advertising brochures.
  3. Develop and assure adherence to the annual budget.
  4. Prepare and oversee monthly, quarterly and year-end financial procedures and reporting.
  5. Complete the key performance indicators monthly dashboard and analysis for action.
  6. Supervise ITNMemphis staff to ensure all monthly mailings are delivered in a timely manner.
  7. In conjunction with ITNMemphis staff supervise data entry into QuickBooks of volunteer reimbursement checks and the printing and distribution of the checks for paid employees.
  8. Ensure that all aspects of the transportation service run smoothly, including the proper training, scheduling of, and communications with all drivers and dispatchers; the registration, repair, and proper maintenance of vehicles; the acquisition, operations and maintenance of all necessary communications equipment and technology.
  9. Supervise ITNMemphis staff to ensure that the data in ITNRides is accurately maintained, and that all computer equipment is in good working order.
  10. Address customer service needs and issues in a timely manner when identified.

 

Human Resources

  1. In conjunction with ITNMemphis Staff ensure that all necessary personnel are available to cover operations 24/7.
  2. Recruit and supervise qualified interns and file all reports as required by the participating school and funding agencies or organizations, locally or through ITNAmerica.

 

Safety and Training

Assure that the work area and work practices focus on safety, including reports of all work-related accidents via an incident report immediately and any possible work-related safety concerns to the proper authority.

 

Position requirements

  1. Commitment to ITNMemphis’ mission and values.
  2. Substantial management experience and/or business management experience preferred, but transportation experience is not required.
  3. Bachelor’s Degree required, Master’s Degree preferred, or substantial experience managing a nonprofit organization.
  4. Must demonstrate strong written, technical and verbal communication skills.
  5. Must be able to work without close supervision and to meet timelines.
  6. Ability to plan, organize, problem solve, and prioritize in a quickly growing organization.
  7. Ability to work with all ITNMemphis and ITNAmerica staff members.
  8. Highly organized and flexible in a dynamic environment.

Compensation Starting salary is $40,000. There are no insurance benefits.

 

For more information, https://www.itnmemphis.org/. Send resume with cover letter to resume@itnmemphis.org. We are an equal opportunity organization.

Job Fair on November 7th from 11 am – 2 pm at the South Branch Library (1929 S. Third St).   Several companies with current openings will be onsite.  Call 415-2780 for more information or email charvis.ford@memphistn.gov

 

Employers will be on hand to fill full-time, part-time and seasonal positions.

The event may be recorded or photographed for use by the Memphis Public Libraries or the City of Memphis for media, social media, broadcast, and/or print purposes.

  • Amazon
  • American Job Center
  • FedEx
  • SMX Staff Management
  • US Census Bureau and many more!

This position includes benefits and a salary up to $42,000.

Hours: Full time. Tuesday through Saturday. Additional hours (nights and weekends) may be required.

Purpose
To manage the design, planning, construction and maintenance of equipment, machinery, buildings, grounds and other facilities. The position plans, budgets, schedules, oversees and often performs facility modifications, including estimates on equipment, labor materials and other related costs.

Essential Functions and Responsibilities
1. Oversee the cleaning, maintenance and landscaping of the buildings and grounds.
2. Develop a plan for and perform routine maintenance of equipment, buildings and grounds
3. Schedule and oversee maintenance service providers, including but not limited to landscaping, garbage and recycling pick up, mosquito abatement and plumbers.
4. Manage preventive maintenance of facility equipment, including HVAC, lighting and office equipment, cleaning of drains and gutters.
5. Develop budgets for, schedule and oversee non-routine facility and grounds maintenance and improvement projects, including cost estimates, timelines and project oversight
6. Oversee and inspect construction and installation progress provided by outside contractors.
7. Assist with grounds rentals and special events.
8. Assist with exhibition planning, furniture design and fabrication, lighting, installation and other responsibilities as needed.
9. Provide assistance with special projects, as needed.
Work Environment
Work is regularly performed in a combination of office and shop environments with exposure to dust, odors, oil, fumes and noise. Ongoing responsibilities include painting (indoor and outdoor), preventative maintenance on HVAC systems, light electrical and plumbing, irrigation repair, fountain pump maintenance, set up and break down for events and grounds rentals, and light landscaping and carpentry. Must be able to lift 75 lbs.

Other Responsibilities
1. Inform Executive Director of issues or progress.
2. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications
Education: Bachelor’s degree
Experience: Minimum of three to five years of progressive experience and responsibility in a maintenance field.

License/Certification(s): Valid driver’s license

Skills/Abilities:

 Strong interpersonal skills
 Ability to communicate clearly and concisely
 Detail oriented
 Strong organizational and problem-solving skills
 Project Management

Compensation and Benefits
The salary range is $37,000 – $42,000. Benefits include health insurance and a 3% Simple IRA employer match after two years of employment.

Send cover letter, resume and three references to Carissa Hussong, Executive Director, at
carissa@metalmuseum.org. Please, no phone calls.

Only online applications will be accepted on August 7th, 8th and 9th.

Must successfully complete the following:

  • data entry exercises group C
  • teller vision simulation
  • placement (group 16b, general clerical)
  • performance exercises

Must have valid driver license from state of residence.

https://jobs.mlgw.org

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KTG Memphis is hiring for warehouse positions. (Formerly Kimberly Clark (tissue, etc.))

$16 & up per hour. Rotating shifts, benefits and they union!

http://www.ktgusa.com

Feel free to use Mr. Anthony Perkins as referral.

Healthy Life Sports Camp is accepting 2019-2020 applications for the following Summer and After-school Program positions; 

 

  1. Program Director
  2. Nutrition Manager
  3. Coaches
  4. Cooks
  5. Food Preparers

 

If you have experience in the following areas please send your resume to Nikiel Winston at nwinston@healthylifesportscamp.com

*Experience is not required, but it is highly considered! Healthy Life Sports Camp will be conducting background checks on all applicants.  Interviews will be scheduled after resume’ is reviewed.  Please No Calls.

Hiring Event – Terminix – Sr. Customer Service Reps.
Saturday, December 8, 2018
8 am – 3 pm
6399 Shelby View Drive
 
2+ years of CS experience
Starting pay of $13/hr
Various shifts available
Benefits, 401K, tuition reimbursement
30+ spots open
Target start date: 01/14/19
 
Questions? Contact Chantell McCoy, Recruiter for Call Center
Chantell.McCoy@servicemaster.com
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HIRING EVENT – AT&T
 
When: Tuesday, October 9, 2018 from 5:30-7:30 PM
 
Where: Courtyard by Marriott, 7750 Wolf River Blvd., Germantown, TN 38139
 
Full and part-time positions | retail sales and management
 
Presentation of openings and opportunities, benefits and compensation
 
Take resume – on-site interviews
 
Refreshments will be provided
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Please send all resumes to ajohnson@midsouthfoodbank.org

Job Title #1:  Inventory Manager

Positions Supervised:  Customer Service Representative     

Status: Full-Time

Hours:  8:30 a.m.- until finished Monday –  Friday

Job Summary:  Responsible for superior inventory control of the major food programs to includes but not limited to: Donated, Purchase Program and USDA. Develops and maintains good working relationships with food vendors, state and federal food program representatives to ensure the highest level of customer satisfaction. Partners with Director of Operations to manage established budget both from a cost and revenue perspective.

Responsibilities:

Track Inventory
Ensures Mid-South Food Bank has the right amount of stock to meet customer needs and also to avoid overstocking items to mitigating budget and storage issues. Maintains inventory via use of inventory management software, Ceres.

Documentation
Accurately records the quality, quantity, type, style, expiration dates, and any other characteristics of all inventory tracking what is available; what should be acquired; mitigating inventory shrinkage due to loss or theft. Additionally, when there is too much inventory or inventory nearing expiration, ensures these items are moved out quickly and efficiently.

Purchase New Inventory
Manages the purchases and inventory levels for the Food Purchase Program i.e., ordering and procuring of needed inventory from the appropriate suppliers; negotiating pricing and a timeline for delivery.  Sources suppliers who will provide needed goods to ensure operation is successful and profitable. Develops and maintains a good working relationship with suppliers via effective communication quickly addressing concerns or problems to ensure resolution. Stays knowledgeable and aware of current rates of other available suppliers who may be willing to provide food to ensure competitive pricing. Ensures that all necessary paperwork is thoroughly completed and associated purchase procedures are accurately and consistently followed and entered in Ceres.

 Inventory Management

Develop and maintain a space utilization plan to meet prescribed cost and efficiency standards.

Monitor the space layout plan regularly to ensure it continues to meet Feeding America standards.  Develop and implement an effective product locator system and update as necessary. Ensure current and accurate inventory control for all products.  Using the FIFO (first-in-first out) system, ensure the inventory is wholesome and useable.  Schedule and review regular inventory counts to ensure accuracy and complete reports as requested.

Record Keeping and Reporting

Determines and coordinates monthly and weekly cycle count processes, record keeping, data collection and information management for all food programs: Donated, Purchase and USDA.. Communicates with Operations Director and appropriate department leadership any variances or breaches of internal controls/procedures.

 Other duties as assigned.

 Qualifications:

  • At least two (2) years of college and/or a minimum of five (5) years in inventory, preferably in a food warehouse environment with management level experience.
  • Experience in inventory management and broad knowledge of warehouse operations
  • Ability to maintain organized and detailed records
  • A broad range of management skills with particular emphasis on leadership, supervision, motivation, communication, planning, team building and multi-tasking
  • Proficiency in MS Office especially Excel and Word, and database management
  • Strong communications skills. Excellent oral and written skills
  • Acceptance of philosophy of food banking
  • High level of personal and professional integrity is essential
  • Certified in food safety and knowledgeable of safety and regulatory compliance issues or complete upon hire
  • Ability to work effectively with people of divergent background and opinions

Job Title #2:  Food Resource Coordinator

Status:  Full-Time

Hours:  8:30 a.m. – 5:00 p.m. Monday – Friday  | Some overtime as needed

Job Summary: Responsible for increasing the amount and variety of food available to MSFB Partner Agencies by developing and retaining food donation from local sources i.e., manufactures and growers, and maintaining and enhancing our national food donations through Feeding America. Additional activities include tracking, evaluation and recognition of food donors.

 Responsibilities:

 Food Acquisition

  • Expand food acquisition program by calling on food companies, wholesaler, distributors, agricultural community and other food related industries in order to increase overall food donations to MSFB.
  • Maintain regular communication with Feeding America’s product sourcing department for updated information and background on national partners.
  • Stay current on changes in the food industry and use information to help develop local solicitation strategies to maximize possible donations of food. Keep management informed of issues that will require long-range attention.
  • Offer professional customer service that will attract new and repetitive food donations.
  • Help to engage and involve the manufacturing and agricultural industry in MSFB’s Mission
  • Maintain regular contact with all current and previous donors, to keep them informed with needed information or updates MSFB.
  • Maintain a regular program of researching and developing a food donor prospect list calling and prospective new donors in order to solicit donations and involvement with MSFB.
  • Attend food industry events including local and regional trade shows and association meeting and network conferences as required.

 Administrative

  • Develops a standard process plan for food solicitation
  • Utilize a donor tracking system to run donor reports for tracking trends and volume, and donor acknowledgement.
  • Ensure data integrity through timely updates and enhancement of the donor records
  • Maintain an activity/phone call log
  • Meet quota of weekly “out in the field” sales calls
  • Provides personal follow up or recognition for food donors
  • Produce weekly activity report on new and existing donors

General

  • Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.
  • Other duties as assigned.

 Qualifications:

  • College degree preferred- Associates’ or Bachelor’s degree
  • Minimum of three years sales experience (preferably within the food and grocery industry)
  • Excellent presentation and communications skills
  • Excellent customer service skills
  • Strong writing, analytical and organizational skills
  • Ability to travel, current valid driver’s license and access to a personal vehicle
  • Ability to work independently and collaboratively
  • Highly motivated and possess a positive attitude
  • Ability to maintain organized and detailed records and report on outcomes/results
  • Proficient in creating and maintaining computer generated database programs; ability to learn inventory software program
  • Acceptance of food banking philosophy

 

Job Title #3:  Retail Store Donation Coordinator

Status:  Full-Time

Hours:  8:00 a.m. – 5:00 p.m. Monday – Friday | Some overtime as needed

Job Summary:  Duties include calling on retail grocery stores in support of the store donation program, educating store personnel on their program’s donation guidelines, attending store meetings and store training sessions, monitoring and reporting donation progress to store managers, district managers and program coordinators, and managing the donor recognition program.

Responsibilities:

  • Identify target stores by retail account.
  • Provide personal follow-up and recognition for retailers.
  • Create and routinely implement an onsite visitation plan.
  • Create a store donation toolkit for each retail chain, to be used when visiting stores.
  • Create and maintain a key contact data base, with follow-up correspondence on a consistent basis.
  • Process blue receipts.
  • Work with Agency Relations to establish a process for managing agencies participating in the SDP.
  • Work with drivers and warehouse staff to ensure stores are ready for driver pickups and are following donation guidelines.
  • Work with Donor Relations to recognize retailers where applicable.
  • Prepare weekly activity report on donor visits and store-level interactions.
  • Maintain working relationships that ensure the success of Food Bank programs. This includes maintaining positive interpersonal relationships with donors, vendors, agency representatives, Food Bank management and staff.
  • Other duties as assigned.

 Qualifications:

  • College degree preferred – Associates or Bachelor’s degree.
  • Minimum of three years customer service experience (preferably within the food and grocery industry).
  • Excellent verbal, written and interpersonal communication skills with emphasis on relationship building.
  • Computer skills including Microsoft office and the ability to maintain accurate and legible records.
  • Motivated self-starter with a strong external customer focus.
  • A high degree of personal initiative to anticipate needs and solve problems.
  • Must have a valid Driver’s License.
  • Acceptance of philosophy of food banking.