Finance Assistant at Mid-South Food Bank

Job Title: Finance Assistant

Reports To: CFO

Status: Permanent Full-Time

FLSA: Non-exempt

Hours: 8:30 a.m. – 5:00 p.m. Monday – Friday

Some overtime as needed

Job Summary: Responsible for various functions in support of finance as well as clerical assistance for the CFO. Duties include processing payroll, preparing monthly journal entries and reconciliations, processing deposits and accounts payable, preparing finance and budget reports, maintaining all finance files.

Responsibilities:

Verify and code and deposit log sheets, enter into Quickbooks; file deposit checks, copies, log sheets and reports, verify deposit entries to bank statement; reconcile donations monthly to Development Department.

Open and date stamp vendor invoices, obtain appropriate approvals, code invoices according to budgeted categories, calculate allocations for shared expenses, enter into Quickbooks, run batch reports, match checks, invoices, payment stubs and payment records, mail checks, file all documentation.

Edit and print time cards, calculate time cards, enter payroll data, check and confirm all payroll forms, submit and verify payroll data, file payroll documentation.

Prepare and enter monthly journal entries, prepare monthly balance sheet account reconciliations, prepare and submit grant and contract invoices, prepare monthly allocations and reports.

Assist in annual budget preparation, audit and NAR reporting, and other annual reporting tasks.

Serve as backup for Receptionist, answering phones and greeting visitors.

Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.

Other duties as assigned.

Qualifications:

Two years of college with courses in business/accounting plus 2-4 years general accounting experience.

Associates or Bachelors in accounting preferred.

Knowledge of generally accepted accounting and bookkeeping principles and procedures.

Computer skills including proficiency in Outlook, Microsoft Word and intermediate to advanced

Excel and accounting software. Quickbooks experience preferred.

Knowledge of good record keeping procedures and ability to maintain accurate records and files.

Excellent verbal, written, and interpersonal communication skills.

Organizational skills with attention to detail and ability to multi-task.

Ability to type 45 words per minute and use 10-key by touch.

Professional and pleasant demeanor with all internal and external contacts.

Motivated self-starter who can anticipate needs and handle multiple tasks in a fast-paced environment under pressure-sensitive situations.

MSFB Mission

• Our mission is to fight hunger through the efficient collection and distribution of wholesome food, education and advocacy.

• MSFB Vision

• Our vision is creating a hunger-free Mid-South.

• MSFB Values

• Collaboration Stewardship & Accountability Innovation Integrity

• Diversity Urgency Service Respect

Apply in person. No calls or emails please.

Mid-South Food Bank, 239 S. Dudley, Memphis, TN 38104.

 

Mid-South Spay and Neuter Services
Full Charge Bookkeeper

BRIEF DESCRIPTION

Mid-South Spay and Neuter Services operates a non-profit spay and neuter clinic to meet the mission of reducing animal overpopulation. The bookkeeper will be responsible for various functions in support of finance and human resources as well as clerical assistance for the Executive Director. Duties include processing payroll, preparing various human resources reports and documents, preparing monthly journal entries and reconciliations, processing deposits and accounts payable, working with the Executive Director to prepare finance and budget reports and maintaining all finance and human resources files.
– Verify and code deposit log sheets, enter into Quickbooks; file deposit checks, copies, log sheets and reports.
-Open and date stamp vendor invoices, code and enter into Quickbooks, run batch reports, match checks, invoices, payment stubs and payment records, mail checks, prepare file labels.
-Edit, print, and calculate timecards, enter payroll data, check and confirm all payroll forms, update leave balances, submit payroll.
-Prepare new hire packets and maintain employee files
-Assist with monthly journal entry preparation, reconciliations, allocations, reports and budget process.
-Maintain positive interpersonal relationships with volunteers, agency representatives, visitors, staff and board of directors.
-Assist in with donor database management.
-Other duties as assigned.

QUALIFICATIONS

-Two years of college with courses in business/accounting plus 5 years general accounting experience. Associates or Bachelors in accounting preferred.
-Knowledge of generally accepted accounting and bookkeeping principles and procedures.
-Quickbooks experience preferred.
-Knowledge of good record keeping procedures and ability to maintain accurate records and files.
-Excellent verbal, written, and interpersonal communication skills.
-Organizational skills with attention to detail and ability to multi-task.
-Professional and pleasant demeanor with all internal and external contacts.
-Motivated self-starter who can anticipate needs and handle multiple tasks.
-Donor software experience a plus.

Number of hours per week: 20-25

EDUCATIONAL REQUIRMENTS

Two years of college with courses in business/accounting plus 5 years general accounting experience. Associates or Bachelors in accounting preferred.

TO APPLY

Please send cover letter and resume to Stephanie Bennett at s.bennett@spaymemphis.orgNo phone calls, please. 

 

thanks,

Stephanie Bennett

Interim Executive Director

Mid-South Spay and Neuter Services