Clerical/Administrative


Administrative Manager

ITNMemphis™, an innovative non-profit with the mission to provide affordable, dignified, personal transportation to seniors and the visually impaired. ITNMemphis is a local affiliate of ITNAmerica a national non-profit with over 20 years of experience.

Position Summary

The Administrative Manager has overall responsibility for future and economic sustainability of the senior transportation service under the guidance of the Board of Directors. His/her primary responsibilities include grant writing, fundraising, public relations and community outreach, operations and financial management, and Board development.

Responsibilities:

Fundraising and Community Outreach

  1. Assure that long- and short-term fundraising program development and goals are established and met, including but not limited to the Annual Appeal, the Adult Child Membership Campaign, grant writing, planned giving, community relationships, and any other campaigns or outreach efforts.
  2. Build community relations with corporations, businesses and sponsorships that want to invest in solving the critical social issue of providing transportation to seniors and the visually impaired.

 

General Administration and Governance

  1. Recruit, engage, orient and develop the Board of Directors and Advisory Committee.
  2. Schedule and staff all meetings of the Board of Directors.
  3. File or renew all annual reports or licenses with the State of Tennessee and any other responsibilities as described in the ITNMemphis by-laws.
  4. Serve as Ex-officio member on the ITNMemphis Board of Directors.
  5. Carry out all policies set by the Board of Directors pertaining to the ITNMemphis operation, including human resources policies, employee training, and compliance with all relevant local, state and federal workplace policies.
  6. Adhere to all of ITNMemphis and ITNAmerica policies and procedures as presented in the ITN Affiliation Agreement.
  7. Accept and complete other tasks as assigned by the Board of Directors.
  8. Support ITNAmerica™ research efforts.

 

Volunteer Management

  1. In conjunction with ITNMemphis staff manage all aspects of the volunteer program, including recruitment, training, rewarding and scheduling.
  2. In conjunction with ITNMemphis staff recruit volunteers on an on-going basis through public speaking, public service announcements or other similar forms of community outreach.

 

Marketing and Communications

  1. Produce and disseminate press releases, fundraising letters, public service announcements and all social and traditional media activities. Previous experience with Social media

(Facebook, Google+), Microblogging (Twitter, Tumblr), Photo sharing ((Instagram, Snapchat), Video sharing (YouTube, Pinterest) etc. desired. Produce the local quarterly newsletter and updates to the ITNMemphis website.  Approval for all traditional media drafts should be run through the ITNAmerica Marketing department.

  1. Implement all ITNAmerica marketing programs (such as Ride & Shop, Healthy Miles, and car donation and car trade), innovative payment plans, and local public relations and media connections.

 

 

Operations and Finance

  1. Efficiently manage the resources of the corporation so there is a sustainable balance of revenue from fares, rides from volunteers, grants and fundraising dollars to cover expenditures.
  2. Supervise ITNMemphis staff to organize and maintain records of all ITNMemphis business in the community, including membership, customers, business contacts, adult children and family connections, and all relationships through Community Outreach Programs, including the newsletter, web page and advertising brochures.
  3. Develop and assure adherence to the annual budget.
  4. Prepare and oversee monthly, quarterly and year-end financial procedures and reporting.
  5. Complete the key performance indicators monthly dashboard and analysis for action.
  6. Supervise ITNMemphis staff to ensure all monthly mailings are delivered in a timely manner.
  7. In conjunction with ITNMemphis staff supervise data entry into QuickBooks of volunteer reimbursement checks and the printing and distribution of the checks for paid employees.
  8. Ensure that all aspects of the transportation service run smoothly, including the proper training, scheduling of, and communications with all drivers and dispatchers; the registration, repair, and proper maintenance of vehicles; the acquisition, operations and maintenance of all necessary communications equipment and technology.
  9. Supervise ITNMemphis staff to ensure that the data in ITNRides is accurately maintained, and that all computer equipment is in good working order.
  10. Address customer service needs and issues in a timely manner when identified.

 

Human Resources

  1. In conjunction with ITNMemphis Staff ensure that all necessary personnel are available to cover operations 24/7.
  2. Recruit and supervise qualified interns and file all reports as required by the participating school and funding agencies or organizations, locally or through ITNAmerica.

 

Safety and Training

Assure that the work area and work practices focus on safety, including reports of all work-related accidents via an incident report immediately and any possible work-related safety concerns to the proper authority.

 

Position requirements

  1. Commitment to ITNMemphis’ mission and values.
  2. Substantial management experience and/or business management experience preferred, but transportation experience is not required.
  3. Bachelor’s Degree required, Master’s Degree preferred, or substantial experience managing a nonprofit organization.
  4. Must demonstrate strong written, technical and verbal communication skills.
  5. Must be able to work without close supervision and to meet timelines.
  6. Ability to plan, organize, problem solve, and prioritize in a quickly growing organization.
  7. Ability to work with all ITNMemphis and ITNAmerica staff members.
  8. Highly organized and flexible in a dynamic environment.

Compensation Starting salary is $40,000. There are no insurance benefits.

 

For more information, https://www.itnmemphis.org/. Send resume with cover letter to resume@itnmemphis.org. We are an equal opportunity organization.

Porter-Leath is hiring a Development Coordinator!

Salary Grade: $34,279 – $42,851

Job Summary
Under the direction of the Vice President of Development, the Development Coordinator will assist with various departmental activities including but not limited to: advancing the agency’s mission through successful fundraising, event support, and representing the agency at community events.

Supervisory Responsibilities
This position does not include any supervisory responsibilities.

Essential Job Functions
1. Fundraising through new partnerships and relationships, in addition to maintaining existing donors.
2. Compliance with deadlines to ensure timely operations for the Development Department.
3. Represent Porter-Leath at United Way speaking engagements and other community events; coordinate and calendar United Way events for agency speakers.
4. Lead key areas to ensure the successful implementation of special events, including working shifts at events.
5. Actively manage entry level donors to ensure stewardship and continued giving.
6. Works with the Engagement Manager to solicit support from volunteer groups.
7. Work with the Communication Manager to organize and maintain email databases
8. Provide support in the area of media content generation and publication, including image and video design.
9. Complete event logistics under the supervision of the Vice President of Development.
10. Work with Development Associate to ensure all communication campaign lists are prepared prior to printing and that collateral is printed, assembled, and mailed appropriately.
11. Present Porter-Leath to public audiences through effective communication and interaction with groups, community resources, staff, management and Board members.
12. Conduct new donor prospecting and research.
13. Contribute to team effort by performing other duties as assigned.

Qualifications
● Bachelor’s degree in Marketing, Public Relations or a related field is required.
● One year direct involvement in clerical office support, fundraising activities, planning special events or volunteer coordination is required.
● Experience with public relations is preferred.
● Fundraising (Salesforce) and email marketing (Constant Contact) database experience is preferred.
● Excellent oral communication skills to communicate effectively and confidently to diverse groups of people.
● Excellent written communication skills to include knowledge of correct spelling, grammar and punctuation.
● Public speaking skills to effectively and confidently communicate with large and small groups.
● Excellent computer skills to include Microsoft Word, Excel and PowerPoint, database management, Google Docs, email and Internet.
● Organizational skills to determine workload priorities and complete a variety of tasks comprising a heavy workload in a timely manner.
● Skill to evaluate given information, research additional information needed and evaluate and compile the information.
● Record keeping skills to maintain accurate, up-to-date files so that information is readily researched and retrieved.
● Ability to maintain confidentiality and objectivity.
● Ability to work as a team player to interact and assist all employees as necessary.

Physical Demands
Performs essential job functions in established office environment under normal lighting and climate control tolerance.
Regularly required to stand, walk, touch, handle objects with hands, feel, reach, see hear and speak, and sit.
Occasionally lifts and/or moves up to 40 pounds. Specific vision abilities required by this job include close vision, and color vision. The noise level in the work environment is usually moderate. This is a non-smoking workplace environment.

Special Conditions
Maintains an operable vehicle with valid registration, valid driver’s license, and good driving record with an appropriate level of insurance. Ability to travel from administrative headquarters to all sites on a regular basis.

 

APPLY AT http://www.porterleath.org

Only online applications will be accepted on August 7th, 8th and 9th.

Must successfully complete the following:

  • data entry exercises group C
  • teller vision simulation
  • placement (group 16b, general clerical)
  • performance exercises

Must have valid driver license from state of residence.

https://jobs.mlgw.org

FedEx is hiring for permanent, inbound CSRs for the Memphis call center.

Applications must be submitted online between July 31st and August 6th.

Apply to posting # RC74670 at careers.fedex.com/services.

Starting date of October 1, 2018
Tentative work schedule of Monday-Friday, 11:30 am – 8 pm
$13/hr starting hourly rate

Full benefits

Klondike Smokey City CDC has an immediate job opening for an administrative clerical assistant.
 
All interested applicants must submit a resume to ksccdc@att.net by July 18, 2018.
 
The Administrative Clerical Assistant is to support the Executive Director and Program Coordinators in KSCCDC Resource Center operations.
 
Qualifications: A high school diploma is required. At least two years of college and/or clerical experience is preferred. Must exhibit good communication skills; be detail-oriented; be a self-starter; have excellent data entry skills and work well within a multi-disciplinary team. Preference will be given to applicants with the best combination of experience and education.
 
Additional duties include but not limited to:
1. Answer the telephone and take messages
2. Meet and greet clients and visitors
3. Create and modify documents using Microsoft Office Suite
4. Perform general clerical duties to include but not limited to photocopying, faxing, scheduling meetings; mailing, and filing
5. Maintain hard copy and electronic filing systems
6. Support staff in assigned project based work
7. Research demographic and statistical data to support assigned projects
8. Maintain Newsletter and other Social Media Accounts
9. Conduct Wind Shield Field Surveys
10. Record minutes for meetings
11. Other duties as assigned
StoneMor Partners is hiring for a full-time administrative team member.
 
Must detail-oriented, organized and independent individual to handle the day-to-day administrative duties including filing, tracking, and communicating with the corporate office with all appropriate paperwork, contracts, employment packages, and payroll documents.
 
Excellent computer skills are REQUIRED. Competitive benefits including: Medical, Dental, Vision, 401k, Life Insurance, FSA Options, Long & Short Term Disability Insurance, Tuition Reimbursement and more.
 
Requirements:
High school diploma or equivalent.
1+ years of administrative experience
 
Skills:
Multi-Line phone skills required, filing skills, Ability to type 40 words per minute with minimal errors, Strong data entry skills, Basic mathematical skills, Ability to handle multiple tasks with interruptions, excellent customer service skills, Proficient organizational skills, Excellent interpersonal skills, Advanced computer skills required (Specific Software Packages: MS Word, MS Excel, MS PowerPoint, and Internet Explorer)
 
StoneMor Partners, LP is an established leader in the death care industry, serving thousands of families in a caring personalized manner. We have over 360 locations across 28 states plus Puerto Rico.
 
APPLY NOW FOR IMMEDIATE CONSIDERATION!
 
Please send Resume to: tnich@stonemor.com

To Apply: Please send a cover letter, resume and 3 references

Email: cherisse@sisterreach.org (all contact regarding this position should be addressed to this email only. No phone calls please.)

Or by mail: Attn: Cherisse Scott, Founder and CEO SisterReach 1750 Madison Avenue, Suite 600 Memphis, Tennessee 38104

Positions open until filled.

Click links for detailed descriptions.

cse-statewide-organizer

communications-assistant

executive-assistant-to-ceo

 

 

 

The Neighborhood Christian Centers, Inc. is looking for a ministry minded person for our Site-Based Services Department.  NO PHONE CALLS, PLEASE. Anyone interested in applying and want to be considered for an interview, please forward your résumé to kjones@ncclife.org no later than 12:00p on Thursday, August 18, 2016. Please see the job description below.

SITE BASED SERVICES SUPPORT

JOB DESCRIPTION

POSITION DESCRIPTION:                                            

Site Based Services Support

STATUS: Full-Time

HOURS: 40 Hours per week

COMPENSATION:  $10.00 per hour

General Purpose of Position:

Provide support in the daily operation of the Site.

Responsibilities:

  • Should exhibit a pleasant demeanor with neighbors, agency representatives, and staff when performing daily tasks.
  • Should have a thorough knowledge of the Site Based Services’ departmental policies and procedure manual.
  • Prepare the sites for programs by arranging the available office space to host the programs.
  • Aggressively recruit participants for OSC, WES, After-School and all other events. (proved by weekly status updates) Recruiting includes physically knocking on tenant’s doors and letting them know about the programs that are available at the site. Recruiting also involves routinely receiving demographic information from the Resident Manager for the purpose of calling, visiting, and disseminating information to those specific tenants who match our programs and their needs.
  • Should be able to identify the needs of participants to maximize their optimal potential.
  • Learn and facilitate online tutoring for After School program.
  • Submit attendance reports (daily, weekly).
  • Assist with maintaining an environment for learning during programs.
  • Work in the Data Department as workload dictates.
  • Maintain accurate office files for program participants.
  • Attend all departmental meetings and program planning sessions.

 Qualifications and Aptitudes:

  • High School Diploma or GED equivalent required.
  • Clothing and/or grocery retail experience desired.
  • Desire to work in urban ministry preferred.
  • Ability to lift 20 lbs.
  • Must possess interpersonal skills to work with children and adults.
  • Must have written and verbal communication skills.
  • Ability to demonstrate knowledge and use of MS Office Suite (WORD, Excel, PowerPoint, Outlook).
  • Interest in and ability to articulate the NCC Statement of Faith, Mission, and Values.

JOB DESCRIPTION AND KEY RESPONSIBILITIES

TITLE:                      Executive Administrative Assistant

SUMMARY:             Responsible for administrative activities in support of the ED and DD.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Support: proactively manage the calendar and conduct timely follow-up all scheduling communication for the Executive Director.

  • Coordinate all business travel arrangements for Executive Director, including preparing expense reporting responsibilities.
  • Answer and direct phone calls Field inquiries about the Foundation and direct specific request as appropriate.
  • Responsible for the directors daily administrative activities including drafting and typing of all correspondence as directed; production of reports and presentations; first contact for answering and screening incoming calls; field inquiries about the Foundation, route calls to the correct individual and opening routing and prioritizing mail.
  • Assist with the preparation of requests for corporate, public, and other support.
  • Initiates research projects and completes other duties on special projects as assigned.
  • Assist in the preparation of office mailings
  • Other duties as assigned by the Executive Director Deputy Director.
  1. Board & Committee Support
  • Maintain current contact information for Board members, Board of Trustee members and committees.
  • Send meeting packets to members absent from meetings. (Agenda, minutes, financials, pertinent committee information as determined by ED DD and FD)
  • Schedule yearly meetings and reserve meeting rooms 6 months to a year in advance

 

II. Fund Development Support

  • Process and distribute mail including pledges, payments and donor gifts.
  • Assist with the preparation and coordination of campaigns, special events, and workshops.
  • Learn and use campaign database software in support of the Fund development goals and objectives. Update names, addresses, and other information as required.
  • Maintain registration list and mailing lists, and send necessary contact reminders.
    Provide support for Executive Director’s activities as needed. Attend events and help set up room and display materials as requested.
  • As needed prepare packets, brochures, sign-in sheets, name tags, recognition gifts, etc.

QUALIFICATION REQUIREMENTS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.

EDUCATION AND EXPERIENCE

Associate’s Degree or equivalent in business or related field and five years’ experience of previous executive level support.  Experience working with nonprofit organizations preferred.

 

The Executive Administrative Assistant will have the following experience and attributes:

  • Proficient with Microsoft Office products – Word, Excel, Outlook, PowerPoint.
  • Strong customer service and public relations skills.
  • Strong organizational skills, planning skills and attention to detail.
  • Basic understanding of the billing process and may be asked to assist in invoicing and receipts.
  • Excellent writing and editing skills.
  • Must be able to handle multiple projects and adapt to an ever-changing administrative environment.
  • An ability to work flexible hours as necessary, including evening, weekend, or special events.
  • Sensitivity for cultural, racial, ethnic, socio-economic, and sexual identity diversity. Commitment to support the Foundation’s mission.
  • Excellent interpersonal, teamwork, and diplomacy skills.

To apply send email to michellelomen@wfgm.org.

 

Below are employment opportunities to serve within Agape:
1. Administrative Assistant (Development Department)—1 position available
2. Volunteer Coordinator—1 position available
3. Volunteer Services Specialist I—1 position available
4. Volunteer Services Specialist II (revised posting of Volunteer Services Specialist position in February 2016)—1 position available
5. Finance & Accounting Supervisor—1 position available
6. School-Based Connector (formerly known as ASD Connector)—4 positions available
7. Operations Technician—1 position available

Interested candidates should e-mail their resume to the Human Resources Department at Employment@AgapeMeansLove.org.  Please see attached descriptions for additional details of roles and expectations.

Agape Employment Opportunities-053116

 

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